A Practical Guide to Implementation
Introduction
As warehouses across New Zealand modernise their operations, a major shift is underway: the transition to 2D barcode systems. In line with GS1 New Zealand’s “Sunrise 2027” initiative, now is the time to future-proof your warehouse by adopting QR Codes and GS1 DataMatrix barcodes—technology that’s fast becoming the new global standard.
Why Move to 2D Barcodes?
Traditional 1D barcodes (like EAN-13) are limited in the data they can store. In contrast, 2D barcodes can hold significantly more information, including batch numbers, expiry dates, product origin, and even links to web-based traceability records. This makes them a powerful tool for logistics, especially when regulatory compliance, recalls, or detailed product audits are on the line.
GS1 New Zealand’s Sunrise 2027 initiative calls for all retail point-of-sale systems to be able to scan 2D barcodes by the end of 2027. But warehousing, distribution, and logistics sectors are encouraged to start earlier—especially as global trade and export regulations tighten.
GS1 NZ Is Here to Help
GS1 New Zealand isn’t just pushing for change—they’re actively supporting it. Businesses can access:
- Step-by-step implementation guides
- Free consultation sessions to assess readiness
- Barcode verification services to ensure compliance
- Saito’s GS1-certified solutions (label suppliers, software, scanners, etc.)
- Educational webinars and training resources for staff and IT teams
Visit gs1nz.org for tailored support based on your industry and barcode needs.
Can your scanners handle 2D?
Most handheld scanners and mobile data terminals manufactured after 2017 are equipped to scan 2D barcodes like QR and DataMatrix. Here’s a quick breakdown:
Generally Compatible:
- Image-based (camera) scanners
- Mobile scanners and Android/iOS warehouse apps
- Zebra, Honeywell, Datalogic models made since ~2017
- Most presentation scanners used in checkout environments
May Need Upgrading:
- Older laser-based 1D scanners (pre-2016)
- Budget-range wired scanners without 2D spec
- Legacy embedded scan engines (often found in older fixed mount devices)
Transitioning to 2D: A Step-by-Step Guide
1. Assess Your Hardware
Audit scanners and printers for 2D compatibility. Work with your provider to determine what’s reusable and what needs upgrading.
2. Align with GS1 Standards Use GS1’s format recommendations to choose between QR Codes (for consumer interaction) and GS1 DataMatrix (for trade, traceability, and compliance).
3. Update Label Formats 2D barcodes often require higher print resolution and precise placement to ensure reliable scanning. From helping you design label layouts to ensuring your print quality passes verification, partnering with an experienced label supplier like Saito ensures your labels meet GS1 specifications and perform reliably in real-world warehouse conditions.
4. Train your Team Introduce staff to new scanning procedures. Most 2D-capable scanners work just like traditional ones, but staff should understand what info is being captured. real-world warehouse conditions.
5. Pilot and Scale
Trial the new system in one warehouse zone—like inbound goods or dispatch—before rolling out site-wide. real-world warehouse conditions.
To keep goods moving and logistics costs under control, businesses need labels that provide real-time accuracy, withstand handling, and adapt to fast-changing inventory needs.
Future-Proof your Warehouse
The move to 2D barcodes isn’t optional—it’s inevitable. With regulatory requirements increasing globally and supply chains becoming more digitised, adopting GS1-compliant QR and DataMatrix labels today ensures your warehouse isn’t left behind tomorrow.
As a GS1-accredited Alliance Partner, Saito Labels is equipped to help New Zealand businesses implement scanner-ready labels, GS1-compliant QR and DataMatrix solutions, and staff training resources for a smooth transition.
